Smart scheduler
No back-and-forth. The slot is booked before the call ends.
Self-booking and AI voice booking share one real calendar. Leads pick a time at midnight, the agent books them on the phone at noon, and your week fills itself without a single reply-all thread.
What runs the booking
One calendar, every way a meeting gets made
The page a prospect books on, the calendar your agent reads, and the one your team lives in are the same calendar. Nothing to reconcile.
Books on the call
The AI voice agent reads your real availability while it is talking to a caller, then books the slot and sends the confirmation. The lead is on the calendar before they hang up.
Meeting types
Discovery call, demo, consultation. Different durations, questions, and rules, all served from one booking link so the right meeting gets the right time.
Buffer time
Set the gap before and after each meeting type. No back-to-back surprises, no scramble between calls. Your day stays yours.
Team scheduling
Pool availability across your team and let round-robin assign the next person up. Bookings land with whoever is actually free.
Reminders that follow up
Automatic SMS and email reminders before every appointment, with rescheduling when someone misses. Fewer empty slots, less chasing.
Two-way calendar sync
Google, Outlook, and iCal stay in lockstep both directions. Block time anywhere and it shows everywhere, so nothing double-books.
How it works
Set it once. It runs while you do the work that pays.
Set your availability
Define meeting types, working hours, and buffer rules once. Block personal time and it disappears from every booking surface.
Share a link, or let the agent book
Prospects pick their own slot from a branded page. On the phone, the voice agent books for them. Either way the calendar updates instantly.
Show up prepared
Reminders go out on their own. Missed slots get rescheduled. You walk into the meeting already knowing who and why.
Syncs with the calendar you already keep
Google Calendar, Microsoft Outlook, and iCal connect in a few clicks. Time zones convert automatically for both sides of every booking, so a meeting always reads in local time.
Questions
What teams ask before switching
How does AI scheduling work in CxTrack?+
The AI voice agent checks your real-time availability during a call and books the appointment on the spot. Leads can also self-book through your branded page. There is no back-and-forth email thread to manage.
Does CxTrack work with Cal.com?+
Yes. CxTrack uses Cal.com as its scheduling engine, so you get round-robin assignment, buffer times, and custom meeting types, all managed from inside the CRM rather than a separate tab.
Can multiple team members share availability?+
Yes. Pool availability across the team and let round-robin distribute bookings to the next available person, based on the rules you set.
How do appointment reminders work?+
CxTrack sends automated SMS and email reminders before every scheduled appointment. If a prospect misses their slot, the system can trigger a rescheduling flow rather than letting the lead go cold.
Do clients get their own booking page?+
Yes. Every account includes a branded booking page prospects can use to self-schedule. You control meeting types, durations, availability windows, and buffer rules from one settings panel.
Does the calendar handle multiple time zones?+
Yes. CxTrack detects and converts time zones for both sides, so every meeting shows in each person's local time. No mental math, no missed calls across regions.
Something specific to your workflow? manik.sharma@cxtrack.com
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