Immigration Law use case
Immigration & LMIA Case Management
We build and run a purpose-built case-management system for immigration practices handling labour-market, work-permit, and foreign-worker files, where a master spreadsheet and manual deadline tracking cannot keep pace. Bilingual AI status agents, deadline automation, and dual-party e-signature live in one Canadian-hosted platform.
What we heard
The problem
The patterns we hear before a build starts. Each one is a place revenue leaks while the team works around it by hand.
A single master spreadsheet is the source of truth for hundreds of employers, and one accidental deletion erases the history
Job postings must stay live through processing windows over a year long, with renewals and reposts easy to miss
Certificate expiry tracking lives in calendar reminders, and renewals must start months ahead
Compliance steps that require action on every match are done by hand, sometimes hundreds per posting
Paid e-signature and invoicing subscriptions stack up while the workflow could live inside the CRM
Employers and workers call constantly for status, and staff answer with manually sent templated email
What we build and run
The solution
The engine we stand up and then operate. Everything below shares one customer record, so the whole business reads from one truth.
A database-backed case pipeline from job posting through documents, submission, queue, and decision
Role-based access with an audit trail on every change
Employer management with certificate tracking
Candidate and worker profiles linked to employers, with passport and permit expiry tracked
Automated deadline alerts for posting renewals, certificate expiry well ahead, and application maturity
A document vault with a secure upload portal for employers and candidates
Built-in dual-party e-signature for retainer agreements and offer letters
A live labour-market monitor that flags regions crossing the relevant threshold
A bilingual messaging AI agent answering status inquiries around the clock in English and French
Automated weekly status updates pulled straight from case data
An AI CoPilot for email drafting, case summaries, and next-action suggestions
Built-in connected invoicing
Open stack
Integrations
These are capabilities the engine runs. If your stack uses a different tool in the same category, we scope it during discovery.
Bilingual messaging AI
Communications
How it meets your stack:Runs on your messaging channel of choice for status inquiries in two languages
Government labour-market data feed
Automation triggers
How it meets your stack:Monitors official rates and flags regions that cross the threshold
Email and calendar sync
Communications
How it meets your stack:Two-way inbox and calendar on the business mail provider you already use
Card and bank payment processing
Money rails
How it meets your stack:Connect your own merchant account and invoice in-platform
Do not see your tool? We scope custom integrations during discovery. If your platform has an API or webhook layer, we can connect it.
How we deliver
Phased rollout
We ship in phases, not in one risky drop. Timing is tailored to your scope and tooling, and we confirm it in the discovery call.
Foundation & Go Live
Intelligence & Optimization
Why it works
Outcomes
What the engine delivers once it is running. No fabricated stats, just the work that stops being manual.
Standalone e-signature and small-business invoicing subscriptions retired
Hours per week recovered on manual deadline tracking and status email
No missed deadlines for posting renewals, certificate expiry, or application maturity
Bilingual self-serve status replies around the clock with no staff intervention
A database-backed audit trail replacing single-spreadsheet risk
Want something built and run like this?
Every build is scoped to your stack, your processes, and your team. Book a discovery call and we will map exactly how we would build and run it for your business.
Built in Canada. Every engagement scoped to your business.
One platform for the work you
keep paying six tools to do.
Book a discovery call and we will map exactly how we would build and run it for your business. No sales gauntlet, no obligation.
Built in Canada. Every engagement scoped to your business.