Immigration and LMIA practices

The CRM built for the practice a spreadsheet cannot hold

Hundreds of employers, year-long postings, certificate expiries, and status calls at midnight. We build and run one Canadian-hosted system that remembers the deadlines so your team does not have to.

Book a demoSee the full scenario

The whole desk, in one view

Active LMIA applications, pending ESDC decisions, expiring certificates, and outstanding receivables, on the screen the moment you sign in.

CxTrack immigration consultant dashboard: a left sidebar with Employers, Foreign Workers, and CRS Studio; a data reference bar showing the last rate update and next ESDC update; and metric cards reading 304 active applications, 117 pending decisions, 69 expiring certificates in 30 days, and CA$17,793 outstanding receivables, above an Active LMIA Applications table.
A working immigration dashboard. Deadlines, decisions, and receivables in one place.

What a generic CRM cannot hold

Immigration work has deadlines a sales pipeline was never built to track. This is what breaks when the source of truth is one big sheet.

  • One master spreadsheet is the source of truth for hundreds of employers, and a single accidental deletion erases the history.
  • Job postings must stay live through processing windows over a year long, with renewals and reposts easy to miss.
  • Certificate and permit expiry lives in calendar reminders, and renewals must start months ahead.
  • Compliance steps that need action on every match are done by hand, sometimes hundreds per posting.
  • Standalone e-signature, invoicing, and scheduler subscriptions stack up while the work could live in one place.
  • Employers and workers call constantly for status, and staff answer each one with a manually typed email.

What runs your files

One platform for the case pipeline, the deadlines, the documents, the signatures, and the status calls.

A database-backed case pipeline

From job posting through documents, submission, queue, and decision. Not a spreadsheet tab.

Role-based access with an audit trail

Every change is logged and attributable. No more single-deletion risk to your whole history.

Employer and worker management

Employers with certificate tracking, workers linked to employers, passport and permit expiry on the record.

Deadline alerts that fire themselves

Posting renewals, certificate expiry well ahead of the date, and application maturity, watched automatically.

Built-in dual-party e-signature

Retainer agreements and offer letters signed in-platform. Retire the standalone subscription.

A bilingual status agent

Answers status inquiries around the clock in English and French, so your staff are not the bottleneck.

Automated weekly status updates

Pulled straight from case data and sent on their own, no manual template email.

CRS Studio

Score the Comprehensive Ranking System live, compare two scenarios side by side, against current IRCC criteria.

CRS Studio

Score the client in the room, not that night

Age, education, language, work experience, with or without a spouse. The Comprehensive Ranking System score updates as you talk, so a discovery meeting ends with a number and a plan instead of a promise to follow up.

  • Compare two scenarios side by side, so retaking a language test becomes a real answer.
  • Scored against the current IRCC criteria, reflecting the 2025 removal of job offer points.
  • The client leaves with clarity. You leave with a signed retainer instead of a callback.
CxTrack CRS Studio: an Express Entry Comprehensive Ranking System scoring form with fields for household, age, education, and official languages, next to a live score panel reading 230 out of 1,200 with a breakdown of core human capital points for age, education, and language.

Questions immigration practices ask

Is this built specifically for immigration and LMIA work?

Yes. The case pipeline runs from job posting through documents, submission, queue, and decision, with employer certificate tracking, worker permit expiry, and posting-renewal deadlines built in. It is a purpose-built immigration practice system, not a generic CRM with immigration labels.

Does the CRS calculator stay current with IRCC rules?

CRS Studio scores against the current Comprehensive Ranking System criteria published by IRCC and reflects rule changes, including the removal of job offer points from the CRS in 2025. You score a scenario live and can compare two scenarios side by side.

Can it replace our e-signature and invoicing subscriptions?

In most cases, yes. Dual-party e-signature for retainers and offer letters, plus connected invoicing, are built in, so standalone e-signature and small-business invoicing tools can usually be retired.

Is client and applicant data hosted in Canada?

Yes. CxTrack is a Canadian-hosted platform with role-based access and an audit trail on every change. We scope data-residency and access requirements to your practice during the discovery call.

How does the bilingual status agent work?

It answers status inquiries from employers and workers around the clock in English and French, pulling from live case data, so routine status calls and emails stop landing on your staff.

Go deeper:

The consultancy scenario Read the blog The full build

One platform for the work you
keep paying six tools to do.

Book a discovery call and we will map exactly how we would build and run it for your business. No sales gauntlet, no obligation.

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